Family Educational Rights and Privacy Act

Information security is everybody's responsibility!

What Is FERPA?

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) protects the privacy of student education records. FERPA is a federal law that applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

Why Is FERPA Important to Our Campus?

All faculty, staff and students, including temporary employees, student assistants and consultants, must comply with state and federal laws and University policies regarding the access to, and use of, student education records, whether these records are printed or electronic. Maintaining the confidentiality of student education records is everyone's responsibility.

Who Has Access to Student Records?

Only those individuals who have been authorized as having a legitimate reason to access student education records can do so. Access to student education records is strictly limited to the specific information and data that is relevant and necessary for those authorized individuals to perform their job-related duties.

How Can I Obtain Access to Student Records?

  1. Review all the information on this site, presented in the form of a tutorial, to become familiar with the rules governing the handling and release of student education records.
  2. After completing the tutorial and test, print the Certificate of Completion and submit it to Human Resources Management.  HRM will file the certificate in your official personnel file.
  3. A FERPA Certificate of Completion must be renewed every two years.  If an applicant does not have a certificate or if the certificate has expired, the request for access to students records, or any other administrative system, will not be processed until a new certificate is issued.
  4. Access to grading and class rosters is granted to faculty when the department assigns a course to faculty in GET.
  5. Access to advisement or additional access requires the faculty to complete a Student Administration Account Request form.

Start the FERPA Tutorial: Lesson 1 ►