Federal Work Study

The Federal Work-Study (FWS) Program is a federally funded program administered by the Center for Student Financial Aid that provides employment opportunities to students to earn money for college related expenses in approved on or off campus jobs. Students may not work more than 20 hours per week while classes are in session. The annual award amounts up to $4,000. Students must be enrolled at least half-time to use their Work Study award.

Work Study funds are limited. Priority funding consideration will be given to students who submit their Free Application for Federal Student Aid (FAFSA) by the March 2nd priority funding consideration deadline each year.

Financial aid recipients who have never worked as FWS students and who were not initially offered a FWS awards, may submit a FAN Change Form to request an FWS award. The awarding of FWS funds will be dependent upon determination of the student's aid eligibility and the availability of funds.

Work Study positions are available both on-campus and off-campus. The off-campus jobs usually involve community service, such as tutoring and counseling in the local public schools.

Notification of Award Eligibility

All students will receive an electronic notification from the Financial Aid office to check their award eligibility online via GET.  Students will need to print a copy of their awards from GET to submit to the hiring departments as verification he/she has been offered a FWS award.

How to Search for Available Work Study positions:

Eligibility Criteria:

  • Must have completed a Free Application for Federal Student Aid (FAFSA) for the current award year (i.e. 2017-2018) - visit www.fafsa.ed.gov
  • Must have demonstrated financial need, with an unmet need of at least $750.
  • Must be meeting all minimum Satisfactory Academic Progress standards. Visit the Financial Aid Office web site at http://www.calstatela.edu/financialaid/ for more information.
  • Must be enrolled at least half-time.
  • Must have a completed Financial Aid file and have received official award notification from the Financial Aid Office. Award eligibility may also be viewed via the GET system.

Roles of Departments and Students:

  • Career Center -– responsible for posting all available job opportunities via CareerLink.
  • Financial Aid Office -– responsible for determining a student's FWS award eligibility; collecting hiring forms from student and hiring department; and, providing final authorization for monthly payroll submissions by departments.
  • Hiring Department -– responsible for conducting interviews, selecting applicants for hire; assigning job responsibilities and monitoring performance; and, submitting monthly payroll to the Financial Aid Office.
  • Student - responsible for maintaining half-time enrollment and Satisfactory Academic Progress; meeting all departmental and University standards of conduct and work performance; and, submitting monthly timecard before month-end payroll processing deadline.

Hiring Process:

  1. Research available positions via CareerLink
  2. Submit an employment application to the Career Development Center, and interview for position with the potential hiring department(s).
  3. The hiring department will inform all candidates of selection for the available positions.
  4. Selected applicants will receive an Employee Transaction Form (ETF) from the department to submit to the Financial Aid Office.
  5. Students selected for hire would need to visit the Financial Aid Office to complete the following documents:
    • Copy of Social Security Card (back and front)
    • Copy of Driver's License or State Identification Card
    • Verification of U.S. Citizenship (i.e. birth certificate, U.S. Passport, or other)
    • Payroll hiring packet (forms provided by the Financial Aid Office)